Access to Health Records

Documents for Download

Why do we collect information about you?
Every time you come into hospital we may record information about you. Information is recorded electronically or manually in order to help us provide you with healthcare services. We keep information about you in order to have a complete and continuous record about your past and current treatment.

How you can get access to your records?
Under the Data Protection Act 1998, you have a right of access to information held about you; this is called subject access and does apply to your health record.

We will require proof of identity in order to avoid any breach of confidentiality and if someone makes the application other than the patient, we will need proof that he or she is entitled to make the application.

Access to records of the deceased
Records of the deceased are governed by the Access to Health Records Act and are usually kept for 8 years after the patient’s death. Under this Act the only person with an absolute right of access is the personal representative, who is the executor or administrator of the deceased persons’ estate. Other individuals with a claim may request information and will be required to define on what grounds the request is being made.

Making an Application for Health Records
If you would like to see or have copies of hospital records you can download a request form below to be completed and sent to the Medical Records Department. 

Unfortunately it cannot be completed online as a signature is required.

We are unable to release information from other health care providers such as your GP. You will need to contact each provider separately.

Further Information
Further information on how your information is collected and used can be found from the Fair Processing Notice or the Information leaflet How We Use Your Personal Information. You can also contact the Information Governance department on:

Information Governance
Southport and Ormskirk Hospital NHS Trust
Town Lane
Kew, Southport
PR8 6PN

01704 704 868
soh-tr.infogov@nhs.net